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Placement and selection

Global Exchange Programme

Step 1: Application review

After the closing of the application round, the Office of International Student Affairs (BIS) will verify whether the following requirements are met:

  • Your application file should be complete (including a filled in and signed Academic Approval Form);
  • You should meet the entry requirements of both the Global Exchange Programme and the host university (i.e. if you meet the host university’s entry requirement of a 7.0 GPA).

Calculation of weighted GPA

The first working day after closing of the application round, the weighted GPA will be calculated for all candidates who have submitted an application. The first working day after closing of the application round will be referred to as the ‘reference date’.

The calculation of the weighted GPA will take into account all grades that have been registered in UvA SIS up to the reference date (i.e. if the application deadline for round 1 is Wednesday 15 December 2021, all grades which have been registered in SIS until Thursday 16 December will be taken into account). Among others this also includes grades obtained for extracurricular courses/minors (that do not count towards your diploma) and grades from unfinished UvA study programmes. This calculation excludes any ‘unsatisfactory’ marks. Your weighted GPA will be rounded to two decimals.

In addition, a document is available for students studying at Amsterdam University College (AUC), which shows how the AUC GPA is compared to the UvA GPA. You can find this document in our FAQ, as well as other frequently asked questions.

After the application review

If you do not meet these conditions your application will not be taken into consideration, which is a de facto rejection. If you do meet these conditions, your application will go to the next stage.

Step 2a: Placement

The Global Exchange Programme works with a 'placement' model primarily. This means that if you meet the conditions of the Global Exchange Programme and the entry requirements of the host university and there are not more applicants than spots available for your destination of choice, you will be placed at your destination of choice.

For example, if there are 10 spots available for the University of Virginia and 7 students have submitted an application that meet all of the conditions and entry requirements, all 7 students will be placed at the University of Virginia.

Step 2b: Selection

If you meet the conditions above and your destination of choice has more applicants than available spots, a selection will be made based on the weighted GPA that was calculated in Step 1. Students with the highest GPA will be placed.

For example, if there are 2 spots available for Peking University and 20 students have submitted an application that meet the conditions and entry requirements, only the 2 students with the highest GPA, as calculated using the method above, will be selected for Peking University.

Step 2c: Selection by lottery

If a selection has to be made for a destination, and in the event two or more students have the same weighted GPA, the selection will be determined by a random lottery / a random draw.

For example, if there are 2 spots available for Peking University and candidate #1 has a GPA of 9.05, and both candidate #2 and candidate #3 have a GPA of 8.76, #1 will be selected regardless, and a random lottery will determine whether #2 or #3 is selected for Peking University.

Step 3: Placement decision

Approximately two weeks after the closing date of the registration period, you will receive the results by email. Enclosed in this email you will find further administrative steps you need to follow in the case of a positive application result. In case of a rejection, you will also find a description of the grounds of your rejection.

Please note that a positive application result with the Global Exchange Programme does not mean that you have been accepted by your host university yet! After you have been offered a place at your destination, the Office of International Student Affairs will inform you further about your application at the host university.

Rejected, what now?

If you have been rejected for a place, you can apply again during the next application period. Rejected students will be invited for a Feedback Meeting.

Placed or selected, what next?

In case of a positive result, you will receive further information about your participation in the Global Exchange Programme by e-mail. This will also include a number of information meetings that will support you in your further preparations. During these (online) meetings you will meet fellow students who received a positive application result for the Global Exchange Programme. You will also be added to a Canvas Course in which you can find all the information you need to prepare for your exchange step-by-step.

Please note, that a positive application result does not mean that you have been accepted by your host university yet. After a positive application result, the Office of International Student Affairs will inform you further about your application at the host university. In due time, you can read more information on this matter in the Canvas Course.

In the event that your exchange is cancelled by either the University of Amsterdam, or by the host university, we will not be able to offer you an alternative exchange placement. Please refer to our Terms and Conditions for all details.

Step 4: While abroad

Most partner institutions offer introduction and orientation days for exchange students. Even though these events are usually not mandatory, we strongly advise you to participate. Not only will you receive an introduction about the culture, country, city, and university, it is also the perfect opportunity to meet other prospective students.

Just like the UvA organises a Study Abroad Fair once a year, foreign universities host similar events. It is possible that you are contacted, either by the UvA or by your host university, during your stay to assist at such a Study Abroad Fair. Usually you will be asked to explain students of the host university about studying abroad and specifically the UvA. The more international students study at UvA, the more spots we have available for UvA students to study abroad. In case you are approached by the host university’s international office, please contact the Office of International Student Affairs (BIS) for more information and promotion materials.

Step 5: Upon your return

After returning to your home country, some students may experience reverse culture shock. You might miss the international vibe of the exchange programme (the people, the climate, the country, the city) and you want to go back. Fortunately, there are several international activities in Amsterdam to alleviate the return.

ESN Amsterdam - Erasmus Student Network Amsterdam

While you are still in the Netherlands preparing to go abroad, you can already meet international students and experience other cultures from all over the world! Erasmus Student Network Amsterdam (ESN Amsterdam) caters to these social needs and promotes the connection of foreign students with local students. You can support this cause by becoming a coach, buddy, or participate in an activity committee. Even during Covid-19, ESN continues to strive for integration and inter-cultural connectivity through online and physical events, so you can already start your 'exchange' from home! For more information about a year as a board member, the activity committees, or becoming a coach, check the ESN website, Instagram, and Facebook page.

UvA Cultural Exchange Ambassadors Programme

The exchange programme is built on reciprocity, it is therefore very important to promote the exchange programmes to our incoming and outgoing exchange students. International Student Affairs (BIS) trusts on the honest perspective and talent of our exchange students and hope that they are willing to help us promote their own (host) university. For more information please visit the website: